Student Volunteer Application Form

SAMPLE
Student Volunteer Application Form

This form is provided as a sample for you to see what you are expected to include in your submission. You are not permitted to submit this form. An identical form is available for you to submit once you sign in or create an account.

Required fields are shown in red, with an asterisk (*).

This form is for applicants to the Students@SC Volunteers program. You can save an unfinished draft by using the “Save as Draft” button at the bottom of the page. Your application will not be evaluated until you use the "Submit as Completed" button.

By submitting your application, you agree to the following:

Student volunteers are required to arrive the Saturday before the conference for orientation and must attend the entire conference (Sunday–Friday). Student Lead Volunteers and SciNet student volunteers are required to arrive earlier.
Students are required to work 20 hours for the conference.
Students are required to pay a reduced conference registration fee of $150 by September 1, 2024.
Students are required to apply for a Visa (if needed) as soon as you are notified of your acceptance into the program.
The conference provides students with a shared hotel room for the duration of the conference.

Travel funding is not provided by the conference, although limited travel grants are available. Students are highly encouraged to seek travel support from their home institution or through other sources. Several suggestions for finding funding opportunities can be found in our FAQ.

For more information about the Students@SC Volunteers program, visit the website.

Applicant Information

Supply your legal name. Please use standard name capitalization, neither ALL CAPS nor all lower case.

First/Given Names

Last/Family Name

Organization

2nd Organization

Address Line 1

Address Line 2

City

State/Province

Postal Code

Country

Primary Telephone

Type

Name you wish to be called

Please verify your telephone number and email address are correct. This information will be used to contact you before, during, and after the conference.

Verified

First/Given Names

Last/Family Name

Organization

2nd Organization

Address Line 1

Address Line 2

City

State/Province

Postal Code

Country

Primary Telephone

Type

Name you wish to be called

Please verify your telephone number and email address are correct. This information will be used to contact you before, during, and after the conference.

Verified

Regular Volunteer Age Verification

I verify that I will be 18 years old by November 16th, 2024

SCinet Volunteer Age Verification

I verify that I will be 18 years old by November 16th, 2024

Application Responses (New)

Please answer the questions below in less than 300 words.

Background: Background questions do not directly impact your score, but provide context to support your answers in the following section.

Briefly describe your academic and professional interests and goals. For example, how far do you intend to take your education, and what type of employment will you seek afterwards? This is intended to help evaluate how conference participation will benefit your education and eventual professional placement.

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Describe your experience with computing and high performance computing (HPC) resources. You may choose to reference prior educational/professional experiences, coursework, software products, or publications. Please include specific equipment or environment used and for how long where appropriate. This question helps us evaluate the diversity in participant experience level and contextualize your experiences.

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Motivation

Describe a time when you had to balance multiple commitments. How did you prioritize tasks and ensure you met all your responsibilities? For example, you may choose to write about balancing extracurricular activities with academics.

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Beyond the tasks assigned to volunteers, how do you see yourself engaging with and contributing to the larger conference community during SC (including specific events or opportunities)? If this is your first time participating, you may visit the SC schedule from this and previous years to get a better understanding of the event.

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How will attending the Supercomputing Conference help you reach your educational, professional, and personal goals described in the Background section? You may consider referring to specific opportunities from the previous question.

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How can you uniquely contribute to the Supercomputing Conference as a student volunteer? Please include any special skills, experiences, perspective, or aspects of diversity that contribute to your role as a volunteer and as member of the volunteer team. What do you bring to the team?

0 words

Networking Experience

Please describe your computer networking experience and/or your interest in applying for a SCinet position. (300 word limit)

0 words

Recommender Information

Please provide the name of a professor, advisor, or other department personnel who can provide a letter of recommendation for you.

When you submit this form, people entered here will be sent an email requesting that they submit a Student Volunteer Recommendation, if they have not already been contacted. If you are not ready for them to be contacted, do not enter their information yet. Be sure to give them sufficient time, however. Student Volunteer Recommendations are due by 11:59pm (AoE) May 31, 2024. You can update this information until submissions close.

First/Given Names

Last/Family Name

Company/Institution

2nd Company/Institution

Travel Planning Guidance

Travel Planning and Coordination

Regular Student Volunteers must arrive at the Atlanta Convention Center for orientation on Saturday, November 16, 2024 no later than 1:00 pm Central Standard Time (EST). We strongly recommend booking a flight that lands by 11:00am EST to allow sufficient time for customs (if necessary), baggage claim, and local transportation to downtown. You are expected to stay the entire conference, and are you should expect to volunteer until noon EST on Friday, November 22, 2024.

SCient Student Volunteers must arrive on Sunday, November 10, 2024 and stay through Saturday, November 23, 2024.

Hotel Accommodation and Rules

Student volunteers are expected to attend for the entire duration of the conference and are required to stay in the provided conference hotel. SC24 will make the reservations at the hotel. Do not contact the hotel directly. The conference will pay for hotel accommodations on these dates only. If you arrive or depart outside of these dates, your hotel accommodations are your responsibility.

Regular Student Volunteers

North American Students: Check in November 16, 2024; Check out November 22, 2024
International Students: Check in November 15, 2024; Check out November 22, 2024

SCinet Student Volunteers

Check in November 10, 2024; Check out November 23, 2024

Other items to note:

The hotel will require a credit card upon check-in to cover incidentals.
SC24 will not cover any other charges to the hotel room (incidentals), including but not limited to room service, parking, movies, etc.
Students will be placed in a room with another student of the same gender.
- Special circumstances may be accommodated. Accepted individuals who have special needs should contact the Student Volunteers program chair as early as possible to discuss possible arrangements.

Other Expenses

Please note that ground transportation between your hotel and convention events will be provided if the hotel is not within walking distance of the activity but other ground transportation costs (e.g, to/from your local airport and between the Denver airport and the hotel) are not covered by the conference. Meals, except for breakfast at the hotel and specific social events, are not covered by the conference so you will need to cover these costs.

Is a visa required for travel?

Yes

How Did you Learn About Student Volunteers?

Please list any colleagues or social networks that played a role in your submitting an application to this program.

Colleague Or Social Network 1:

Name

How did you learn about the Student Volunteers Program? (Please select all that apply)

Please specify the conference that you learned about the Student Volunteers Program at.

Special Needs

Do you have any special needs that we should be aware of? This should include any accessibility or dietary needs.

Special Needs

0 words

SC Communication

I agree to be contacted by future chairs for announcements for future SC conferences.

Yes

Travel Support

Students are highly encouraged to seek travel support from their home institution or through other sources. Several suggestions for finding funding opportunities can be found in our FAQ.

The SC Conference offers limited travel support to those student volunteers who need it. If you would like to request travel support through the SC Conference, please indicate that in your response below and additional information will be provided to you regarding the Student Travel Funding Commitment Form.

This form is required if you wish to be considered for travel support through the SC Conference.

Would you like to request travel support from the Supercomputing Conference?

Yes

Is travel support from the conference absolutely necessary for your participation in the conference?

clear selection

Yes

Where will you be traveling from?

Other:

Student Travel Funding Commitment Form Information

All Student Volunteers applicants requesting travel assistance from the SC24 conference must have someone from your institution (e.g. academic advisor, research advisor, department head, director of graduate or undergraduate studies or student coordinator) complete the Student Travel Funding Commitment Form. Please supply the name of the person to whom this form should be sent.

Note that this person will be contacted by email as soon as you save this submission (either as a draft or as completed). If you are not ready for them to be contacted, do not fill out their email address yet. You’ll still be able to save the application as a draft.

People entered here will not be contacted or given access to this submission.

Please enter the name and email of someone from your institution that can confirm the provision, or lack thereof of travel funding.

First/Given Names

Last/Family Name

Important Notes

If you have entered a recommender's email, they will be contacted to complete the Student Volunteer Recommendation form regardless of whether you chose "Save as Draft" or "Submit as Complete." No further email will be sent unless you modify the recommender email field.
When you submit the form, wait to see if any errors are reported. If errors are not fixed, it will not be counted as submitted.
A confirmation email will be sent to you when this submission has been received; keep this email as a receipt. If you do not get this email, it is likely that your submission has not been received. Verify that you can see it on your "My Submissions" page, and if not, resubmit. It is your responsibility to confirm that the submission has been received.
You can save a draft of this submission with the "Save as Draft" button below. You must eventually press the "Submit as Completed" button before the deadline in order for your submission to be evaluated. Both drafts and complete submissions can be updated until the deadline.
The applicant entered above can update this submission until submissions close.

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