SC24 Lead Student Volunteers Application Form

SAMPLE
SC24 Lead Student Volunteers Application Form

This form is provided as a sample for you to see what you are expected to include in your submission. You are not permitted to submit this form. An identical form is available for you to submit once you sign in or create an account.

Required fields are shown in red, with an asterisk (*).

This form is for applicants to the Lead Student Volunteer Program. You can save an unfinished draft by using the “Save as Draft” button at the bottom of the page. Your application will not be evaluated until you use the "Submit as Completed" button.

By submitting your application, you agree to the following:

SCinet Lead Student Volunteers are required to arrive Sunday, November 10th, 2024, and stay until Saturday, November 23, 2024.
Non-SCinet Lead Student Volunteers are required to arrive the Friday before the conference, Nov 15, 2024, for orientation and must attend the entire conference (Sunday–Friday) and stay until Saturday, November 23, 2024.
Lead Student Volunteers are required to work approximately 20 hours for the conference.
Lead Student Volunteers are required to participate in committee meetings prior to the conference (starting in March) and actively collaborate with the committee members.
Lead Student Volunteers are required to pay a reduced conference registration fee.
Lead Student Volunteers are required to apply for a Visa (if needed) as soon as you are notified of your acceptance into the program.
The conference provides students with a hotel room for the duration of the conference.
Non-SCinet Lead Student Volunteers must be 18 years old by November 15, 2024. However, SCinet Lead Student Volunteers must be 21 years old by November 10, 2024.
All volunteers should notify committee staff if there are changes in travel plans or flight delays ASAP, especially if these changes occur during travel.
Meals are generally not provided by the conference, although volunteer hotels may offer breakfast. Students should anticipate having to pay for meals out-of-pocket or sponsored by their advisor/institution.

Travel funding is not provided by the conference, although limited travel grants are available. Students are highly encouraged to seek travel support from their home institution or through other sources. For more information about the Lead Student Volunteer Program, visit the Lead Student Volunteer website.

Applicant Information

Supply your legal name. Please use standard name capitalization, neither ALL CAPS nor all lower case.

First/Given/Chosen/Preferred Name

Last/Family Name

Organization

2nd Organization

Address Line 1

Address Line 2

City

State/Province

Postal Code

Country

Primary Telephone

Type

Name you wish to be called

Please verify your telephone number and email address are correct. This information will be used to contact you before, during, and after the conference.

Verified

First/Given/Chosen/Preferred Name

Last/Family Name

Organization

2nd Organization

Address Line 1

Address Line 2

City

State/Province

Postal Code

Country

Primary Telephone

Type

Name you wish to be called

Please verify your telephone number and email address are correct. This information will be used to contact you before, during, and after the conference.

Verified

Lead Student Volunteer Age Verification

I verify that I will be 18 years old by November 15th, 2024

SCinet Volunteer Age Verification

I verify that I will be 21 years old by November 10th, 2024

Application Responses

Please answer the questions below in less than 300 words each. Please frame your responses with the goal of being a Lead Student Volunteer in mind when responding to the questions.

Background: These questions do not directly impact your score, but provide context to support your answers in the following section.

Briefly describe your academic and professional interests and goals. For example, how far do you intend to take your education, and what type of employment will you seek afterward? This is intended to help evaluate how conference participation will benefit your education and eventual professional placement. (300 Words)

0 words

Describe your experience with computing and high-performance computing (HPC) resources. You may choose to reference prior educational/professional experiences, coursework, software products, or publications. Please include specific equipment or environment used and for how long where appropriate. This question helps us put your experiences into context and evaluate the program’s diversity in terms of participants’ prior experience. (300 Words)

0 words

Motivation: These questions help us understand how volunteers and the conference can mutually benefit from the volunteer's attendance. Much like a statement of purpose, this will help reviewers understand you - be specific! (300 Words)

Describe a time when you had to balance multiple commitments. How did you prioritize tasks and ensure you met all your responsibilities? For example, you may choose to write about balancing extracurricular activities with academics. (300 Words)

0 words

Beyond the tasks assigned to volunteers, how do you see yourself engaging with and contributing to the larger conference community during SC (including specific events or opportunities)? If this is your first time participating, you may visit the SC schedule from this and previous years to get a better understanding of the event. (300 Words)

0 words

How will attending the conference help you reach your educational, professional, and personal goals described in the Background section? You may consider referring to specific opportunities from the previous question. (300 Words)

0 words

How can you uniquely contribute to the conference as a student and/or lead volunteer? Please include any special skills, experiences, and perspectives that contribute to your role as a volunteer and as a member of the volunteer team. What do you bring to the team? (300 Words)

0 words

Networking Experience

Please describe your computer networking experience and/or your interest in applying for a SCinet position. (300 Words)

0 words

Past SC Volunteer Experience

Recommender Information

Please provide the name of a professor, advisor, or other department personnel who can provide a letter of recommendation for your participation in this program. They will also be asked to 1) confirm that attendance will not interfere with progressing in your degree program, and 2) confirm the amount of financial support your institution will provide for your attendance.

This letter needs to be submitted by February 19th, 2024 for non-SCinet Lead Student Volunteers and SCinet Lead Student Volunteers.

People entered here will not be contacted to submit a Student Volunteer Lead Recommendation, since those submissions are not currently open.

First/Given Names

Last/Family Name

Company/Institution

2nd Company/Institution

Travel Planning Guidance

Travel Planning and Coordination

Lead Student Volunteers must arrive at the Atlanta Convention Center (Georgia World Congress Center) for orientation on Friday, November 15th, 2024 no later than 4:00 pm Eastern Standard Time (EST). We strongly recommend booking a flight that lands by 1 pm EST to allow sufficient time for customs (if necessary), baggage claim, and local transportation to downtown. You are expected to stay the entire conference, and you should expect to volunteer until noon (12:00 pm) EST on Friday, November 22th, 2024. Lead Student Volunteers are also invited to attend post-conference activities on Friday evening, November 22, 2024, and should plan to stay through Saturday, November 23, 2024.

SCient Lead Student Volunteers must arrive on Sunday, November 10, 2024, and stay through Saturday, November 23, 2024.

Hotel Accommodation and Rules

Lead Student Volunteers are expected to attend for the entire duration of the conference and are required to stay in the provided conference hotel. SC24 will make the reservations at the hotel. Do not contact the hotel directly. The conference will pay for hotel accommodations on these dates only. If you arrive or depart outside of these dates, your hotel accommodations are your responsibility.

SCinet Lead Student Volunteers

Check-in Sunday, November 10th, 2024; Check-out on Saturday, November 23, 2024.

Lead Student Volunteers

Check-in Friday, November 15th, 2024; Check-out on Saturday, November 23, 2024.

Other Expenses

Please note that ground transportation between your hotel and convention events will be provided if the hotel is not within walking distance of the activity but other ground transportation costs (e.g., to/from your local airport and between the airport and the hotel) are not covered by the conference. Meals are not covered by the conference so you will need to plan to cover these costs.

Is a visa required for travel?

Yes

Travel Support

Students are highly encouraged to seek travel support from their home institution or through other sources. Several suggestions for finding funding opportunities can be found in our main page.

The SC Conference offers limited travel support to those student volunteers who need it. If you would like to request travel support through the SC Conference, please indicate that in your response below. This does not guarantee funding; your recommender will be contacted for more information at a later time.

This form is required if you wish to be considered for travel support through the SC Conference.

Would you like to request travel grant support from the conference? Please consider discussing this section with your advisor.

clear selection

Yes

Approximately, how much travel support is necessary for your participation in the conference? This is primarily considering your flight or other method of transportation. This information is used internally by the committee. Your recommender will be contacted for more specific details at a later point. This does not guarantee travel funding.

clear selection

25%

75%

50%

100%

Where will you be traveling from?

Other:

Special Needs

Do you have any special needs that we should be aware of? This should include any accessibility or dietary needs.

Special Needs

0 words

SC Communication

I agree to be contacted by future chairs for announcements for future SC conferences.

Yes

Important Notes

When you submit the form, wait to see if any errors are reported. If errors are not fixed, it will not be counted as submitted.
A confirmation email will be sent to you when this submission has been received; keep this email as a receipt. If you do not get this email, it is likely that your submission has not been received. Verify that you can see it on your "My Submissions" page, and if not, resubmit. It is your responsibility to confirm that the submission has been received.
You can save a draft of this submission with the "Save as Draft" button below. You must eventually press the "Submit as Completed" button before the deadline in order for your submission to be evaluated. Both drafts and complete submissions can be updated until the deadline.
The applicant entered above can update this submission until submissions close.

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