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SAMPLE
Exhibitor Hotel Meeting Room Request Form

This form is provided as a sample for you to see what you are expected to include in your submission. You are not permitted to submit this form. An identical form is available for you to submit once you sign in or create an account.


Required fields are shown in red, with an asterisk (*).

SC24 will assign function space for Exhibitors in participating properties based on the tenets of your request, which include proximity, function space layout/use, and most importantly, occupancy. Assignments are best-effort, as the ability to match your request to the available inventory is by its nature imperfect. Note that we will assign occupancy based on the fire marshal-approved (pre-Covid) numbers for specific layouts. As you make your requests, please consider how continued Covid protocols may influence or reduce the allowable occupancy in a space.


Company Information
Contact Information
Who should be the point of contact for this request?
People entered here will be given access to this submission like the original submitter.
Contact 1:
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Preferences
To help us make the best matches possible, please indicate your priorities.
Room Requests
Please specify the details of your room requests below. To request more than one, use the "Add a Room Request" button at the bottom of this section.
Room Request 1:
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Special room layout requirements. Where known, please include special items including requirements for clear-span space, minimum room height, or special AV circumstances. If the event requires special setup/rehearsal outside of the published event time, please note that. If you anticipate the need for shoulder dates, i.e. before or after the Sunday-Thursday dates, please note that. If you are willing to split different event types (i.e. meeting space and a reception) across two properties, please note that.


Which days and times do you need the room? You may enter the times in 12hr or 24hr format, like 3pm or 3:15pm or 15:15.


Important Notes
  • When you submit the form, wait to see if any errors are reported. If errors are not fixed, it will not be counted as submitted.
  • After you submit, please verify that your submission has been received by checking that the submission is listed on the "My Submissions" page of each contact. It is your responsibility to confirm that the submission has been received.
  • Each contact entered above can update this submission until submissions close.